At some point, you will need to take your students or pupils on a trip or outing. It’s your job to ensure that it’s the kind of trip that engages your students and teaches them in a fun way, either with technology like tablets or without.

It can be a day trip or a more sophisticated outing. Either way, you have to prepare well to make it a memorable learning experience.

Here are some tips for planning such an outing.

Plan Ahead of Time

Contrary to what you may think, preparing for your students is not a spontaneous decision and activity. Careful and thorough planning should be involved. So planning an outing for your students takes more time than the timeframe you may have in mind.

For instance, if this trip or journey is an international one, you need to get visas for yourself and your students. There’s also accommodation to consider as well, especially if you’re journeying with the entire class. Getting accommodation for a large group of people, either during a domestic or international trip, can be tricky if you don’t prepare for it properly.

There are numerous reasons to plan far ahead of time for this trip. For example, if it’s an international trip, start making preparations at least 8-9 months in advance. You can even start preparing a year ahead. For domestic trips, making preparations six weeks ahead gives you ample time to make the trip a success.

There are two aspects to this preparation: preparation for the logistics of the trip and the content (learning and leisure activities) of the trip.

Be Budget-conscious

There are several ways to keep costs down during your trip with your students. For instance, prices are usually higher when you travel in peak season. Hence, you should ensure that the date or time set aside for that trip shouldn’t be around peak season. This way, you’re cutting costs.

Another way to make your trip cost-effective is to make your travel arrangements in person. For example, if you involve a tour company, you will be spending far more than you expected. This is because aside from making preparations for the different aspects of the trip, they will want to make a profit.

Keeping costs down for the trip makes the trip as accessible as possible for all your students. This way, no one is left out of this memorable trip.

Set Goals or Objectives for the Trip

Just as you plan for and prepare lesson notes for your students in class, you should organize this vacation or trip the same way. There should be learning goals for the trip.

What do you intend to teach your students through this trip? How do you intend to satisfy these objectives? When you’re able to answer this question, you’re ready for your trip with them. Planning for the trip becomes less of a hassle once you have defined the objectives for the trip.

Plan Activities for the Group to Participate in

It’s not easy to manage or coordinate a large group or keep them engaged. It can also be challenging to set aside time for all of them to carry out activities together. So what do you do? First, you can divide or categorize them into smaller groups.

This makes it more fun and much easier. You can divide the entire group into four or five teams. You can engage these teams by organizing a treasure hunt or assigning specialized tasks to each team. Once the trip or hike is over, you can reassemble the entire class together and have each team talk about their findings.

Prepare Your Students and Their Parents

You should organize a meeting with parents and students shortly before the day of the trip. You can use this avenue to discuss what will be necessary (certain materials for particular activities) for the trip and the rules (Do’s and Don’ts) for the trip.

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